Collection Systems Project Manager

Full Time, 40 hours per week
Fixed Term Contract, April 2027

The Collection Systems Project Manager (CSPM) leads the planning and implementation of the project, ensuring the successful migration and integration of a newly-procured CMS and DAMS. They will ensure the new systems support collections management, documentation and digital engagement, while aligning with institutional goals and sector best practice. The CSPM is responsible for ensuring digitisation, data cleaning and migration preparatory work takes place, and the eventual procurement and integration of new systems. They work closely with the Documentation and Digitisation Officers on this, and to ensure that records are accurate, accessible and compliant with sector standards. The postholder will lead on the new systems procurement, and internal adoption, to deliver a robust and sustainable digital infrastructure for managing collections data. They will work in close collaboration with the Digital team to support the integration of the new systems with the website and ensure the public benefit element of the project is delivered.

This position requires strong project management skills to coordinate and deliver project milestones and outputs, manage set budgets, and facilitate cross-departmental collaboration. The CSPM will lead on quality control, ensuring seamless migration and integration between systems, and their public interface. They will also oversee the development of training resources to support internal adoption, and establish governance protocols to ensure long-term sustainability for the project and its legacy.

This role reports to the Head of Digital and Audiences.

Salary, Benefits and Working Hours

The salary for this temporary post is between £32,357 and £41,800 per annum dependent on skills and experience. In addition, the post holder will receive 25 days paid annual leave plus bank holidays and 2.5 ‘privilege’ days. Employees are also offered the following benefits:

• NEST Pension Scheme
• Interest free loans after six months satisfactory service Interest free season ticket loan Cycle to work loan
• Eye Tests
• Occupational Health Service
• Annual Flu Jab
• Employee Assistance Programme Services available 24/7 and 365 days per year to all employees Free therapy service of up to six sessions per issue, per year (each session lasts 45 50 minutes)
• First Aiders
• Access to Mental Health First Aiders
• Parental Leave
• Training and Development Opportunities

For this post, the normal working week is a five-day week, Monday to Friday. The normal working day will be 09.00 to 17.00 with flexibility as agreed with the line manager. However, some flexibility will be expected to support the general activities of the Department and museum.

For this role, we are open to discussing the possibility of part time working.

How to Apply

Please complete the Application Form, and the Equal Opportunities Monitoring Form, following the links provided on our website. Please note the equal opportunities form is used for monitoring purposes only and does not form part of the selection process. Both forms should be emailed to recruitment@wallacecollection.org by midnight 01/05/2025. Please note late applications or applications via a CV will not be considered.

Interviews for the role will take place on week commencing, 05/05/2025. Candidates who have been shortlisted for interview will be contacted after the closing date. Due to the large number of applications we receive, it will not be possible to contact or give feedback to candidates who have not been shortlisted for interview.

Start date: As soon as possible

Appointment to the role is subject to a satisfactory Basic Disclosure check. The Wallace Collection is an equal opportunities employer and welcomes applications from all sections of the community.

Collection Systems Project Manager Candidate Pack

The Wallace Collection Application Form Collection Systems Project Manager Fixed Term Contract

Equal Opportunities Monitoring Form

Exhibitions Project Manager

Full Time, 40 hours per week
Permanent Contract

The Exhibitions Project Manager will ensure the successful delivery of exhibitions from initiating project plans through to de installation and any onward tour. They will be responsible for delivering exhibitions to museum standards, on time and within budget. The postholder will be the key point of contact for their specific projects, liaising with a wide range of stakeholders including curators, external designers, external publishers, transport agents, ACE, lenders, venue partners, and contractors.

This role reports to the Head of Exhibitions and Collection Care and line manages an Exhibition Assistant.

Salary, Benefits and Working Hours

The salary for this role is between £35,500 to £38,000 per annum dependent on skills and experience. In addition, the post holder will receive 25 days paid annual leave plus bank holidays and 2.5 ‘privilege’ days. Employees are also offered the following benefits:

• Membership of an Occupational Pension Scheme
  Alpha a defined benefit occupational pension scheme (28.97%)
  Partnership pension account a stakeholder pension
• Interest free loans after six months satisfactory service
  Interest free season ticket loan
  Cycle to work loan
• Eye Tests
• Occupational Health Service
• Annual Flu Jab
• Employee Assistance Programme
  Services available 24/7 and 365 days per year to all employees
  Free therapy service of up to six sessions per issue, per year (each session lasts 45 50 minutes)
• First Aiders
• Access to Mental Health First Aiders
• Parental Leave
• Training and Development Opportunities

For this post, the normal working week is a five day week, Monday to Friday. The normal working day will be 09.00 to 17.00 However, regular early morning and evening working will be expected as part of the role for which you will be given time off in lieu for as agreed with your line manager.

How to Apply

Please complete the Application Form, and the Equal Opportunities Monitoring Form, following the links provided on our website. Please note the equal opportunities form is used for monitoring purposes only and does not form part of the selection process.

Both forms should be emailed to recruitment@wallacecollection.org by midnight 27/04/2025. Please note late applications or applications via a CV will not be considered. Interviews for the role will take place on week commencing, 28/04/2025.

Candidates who have been shortlisted for interview will be contacted after the closing date. Due to the large number of applications we receive, it will not be possible to contact or give feedback to candidates who have not been shortlisted for interview.

Start Date: As soon as possible.

Appointment to the role is subject to a satisfactory Basic Disclosure check. The Wallace Collection is an equal opportunities employer and welcomes applications from all sections of the community.

Exhibitions Project Manager Candidate Pack

The Wallace Collection Application Form

The Wallace Collection Equal Opportunities Monitoring Form